Establishing Institutional Policies and Procedures

When developing central policies, coordination and communication across all units is essential to success.

The first step when developing any policy is to assign a policy owner. Typically, the owner of most international policies at universities is the provost’s office or the president’s office. Those offices often establish an institution’s comprehensive strategic plan for international expansion or contraction.

A designee from one of those offices (or another appropriate office) may be responsible for establishing a formal standing committee charged with developing and obtaining formal approval for policies related to international activity; reviewing and approving proposals for new programs abroad; and reviewing established programs on a regular basis.

The members of this committee may be comprised of senior-level subject matter experts and stakeholders from across the institution (see “List 1,” above, for suggested represented offices). The committee may have to meet frequently when initially developing an institution’s policies and procedures. The standing committee will likely meet less frequently once policies and procedures have been approved and established (monthly or quarterly based on level of activity).

Generally speaking, policies and procedures may seek to minimize regulatory noncompliance and financial and reputational risks. Policies and procedures the central committee develops will likely address the following specific concerns: